Effective date: 12/04/2025

1. Introduction

This Privacy Policy describes how IAAEM (“we,” “us,” or “our”) collects, uses, stores, discloses, and protects personal information obtained through our website https://iaaem.org/ (the “Site”). By using the Site, you agree to the practices described in this policy.

If you have any questions or concerns about this Privacy Policy, you may contact us at:

• Email: gkk27@msstate.edu
• Mail: Delta Research and Extension Center, Stoneville, MS 38776
• Phone: +1 (870) 489 6679

2. Information We Collect

2.1 Information You Provide

Depending on your use of the Site, we may collect personal information that you voluntarily submit, including:

• Name
• Email address
• Institutional affiliation, professional title or organization (if applicable — e.g. for membership, contact, or event registration)
• Other contact details (e.g. mailing address, phone number)
• Additional information you provide when contacting us, applying for membership, submitting manuscripts for our journal, signing up for newsletters or events, or participating in activities

2.2 Information Collected Automatically

When you visit the Site, we may automatically collect certain information about your device or how you access the Site, including:

• IP address
• Browser type and version
• Operating system
• Referring website or URL
• Pages viewed, time and duration of visit
• Date and time of access

We may collect this information using cookies, web server logs, and other similar technologies.

3. Purpose and Use of Information

We use the information we collect for the following purposes:

• To provide, maintain, and improve our Site and services (e.g. membership administration, journal access, event management)
• To communicate with you (e.g. respond to inquiries, send newsletters or announcements, process registrations or membership)
• To review and process applications, submissions or registrations (e.g. membership applications, journal submissions, event enrollment)
• To analyze site usage, performance, and trends (for internal research and improvement)
• To comply with legal or regulatory obligations, or to protect our rights and the rights of our members

4. Sharing and Disclosure of Information

We will not sell your personal information to third parties. We may share your information in the following circumstances:

• With service providers or vendors who assist us in operating the Site, providing services, or communicating with you (e.g. hosting providers, email services, analytics tools) — in such cases we require these providers to maintain confidentiality and only use the data for the purposes we specify
• When required by law or legal process (e.g. court order, governmental request), or to protect our legal rights or property
• With your consent, when you instruct us to share your information (e.g. co-organizers or collaborating institutions, third-party events, shared publications)

5. Cookies and Tracking Technologies

We may use cookies and similar tracking technologies to enhance your experience on the Site, for example by remembering your preferences, tracking usage metrics, or analyzing traffic. You may set your browser to decline cookies or alert you when cookies are being sent, but some parts of the Site may not function properly without cookies.

6. Data Retention and Security

We aim to retain your personal information only for as long as necessary to fulfill the purposes described in this policy, unless a longer retention period is required or permitted by law.

We implement reasonable technical and organizational measures to protect the personal information we collect from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the Internet or electronic storage is completely secure, and we cannot guarantee absolute security.

7. Your Rights and Choices

Depending on your jurisdiction, you may have rights regarding your personal information, including the right to:

• Access the personal information we hold about you
• Request correction or update of inaccurate or incomplete information
• Request deletion of your personal information, subject to any legal requirements to retain certain data
• Opt out of receiving promotional or non-essential communications from us (e.g. newsletters, announcements)

To exercise any of these rights, please contact us using the contact information provided above.

8. Children’s Privacy

Our Site is directed at adults and professionals. We do not knowingly collect personal information from children under the age of 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete that information.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Effective date” above. We encourage you to review this page periodically to stay informed about our practices. Significant changes will be communicated through notices on the Site, or other appropriate channels if applicable.

10. Third-Party Links and Services

Our Site may include links to external websites, services, or resources operated by third parties. This Privacy Policy does not apply to those third-party websites. We encourage you to review the privacy policies of any external sites before providing personal information.

11. Governing Law and Jurisdiction

If you are located in the United States, any disputes arising from or relating to this Privacy Policy or your use of the Site will be governed by the laws of the United States and the applicable state laws, without regard to conflict-of-law principles.